DEMO: a fictional venue built by Vulpesco. Prices are assumptions and nothing you enter is sent.

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Ternshade Court
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Company events in Naxxar, Malta

Bring the team together with a clear running order.

Tell us whether people will sit down to a meal, move between groups or watch a presentation. We check power, sound, delivery times and the layout with your suppliers.

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A coordinator checks a company event layout.
Illustrative, AI-generated.

Three ways companies use the venue

Pick the shape of your event.

Team gatherings

Lunches, receptions and away days from 20 guests in the planner. Smaller teams are welcome: send a request and we reply with what works, without a calculated price.

Try your numbers

Christmas meals

Seated meals in the cooler months, usually under the pavilion. The menu, heaters, weather needs and lead time are quoted for each event.

Seasons and weather

Day hire

Up to eight guest hours within the same 10:00–23:00 window. Setup, sound and food are agreed with your suppliers and listed in the quote.

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A sample day programme

From setup to the last supplier out.

One example of a company day. Guest hours sit within the 10:00–23:00 event window; supplier setup and clearance fall either side. Your running order is agreed with the coordinator.

  1. 08:30

    Suppliers arrive

    AV and catering load in by the rear route.

    We check: delivery times and the load-in route

  2. 10:00

    Team arrives

    Coffee under the pavilion roof.

    We check: arrival, step-free routes and a quiet room

  3. 10:30

    Presentation

    Rows under the pavilion, with the sound you bring.

    We check: power, sound direction and sightlines

  4. 13:00

    Lunch

    Long tables in the courtyard.

    We check: service space and shade

  5. 15:00

    Workshops

    Small groups around the olive garden.

    We check: seating, water and the weather plan

  6. 17:30

    Guests leave

    Through the gate, transport as arranged.

    We check: pickup point and timing

  7. 18:30

    Suppliers clear

    The venue is reset for the next day.

    We check: clearance time agreed in the quote

Sample programme: seven and a half guest hours, within the eight-hour limit in this scenario. Setup and clearance are agreed separately.

Plan my event

Thirty people on a weekday.

A seated company day for 30 on a Tuesday in June, with a separate food and drink allowance.

Fri–Sun is Friday to Sunday; Mon–Thu is Monday to Thursday. Set every detail yourself in the full planner.

Open the full planner
30 guests; seated meal; Courtyard layout 1; 4 schematic tables; covered capacity 80. Pavilion solid roof, open sides Arrival To the pavilion Ceremony point

30 guests; seated meal; Courtyard layout 1; 4 schematic tables; covered capacity 80.

Illustrative layout. Furniture marks show arrangement, not a certified seating or evacuation plan. Not to scale.

Venue package €4,661 Illustrative venue package, including €711 VAT calculated at an assumed 18%. Net €3,950.
Food and drink allowance €1,800–3,000 €60–100 a guest, gross. An authored assumption, not a supplier quote.

Within the pavilion’s sample capacity of 80 seated. Its open sides still require an agreed weather plan.

Planning with your own assistant? Use Copy the prompt on the full planner.

What the venue part covers

Included, and still to quote.

Included

  • Exclusive use of the courtyard and pavilion for one event
  • One agreed furniture layout and setup
  • One venue coordinator during the event
  • Basic venue lighting, standard end-of-event cleaning and water refill points
  • Up to eight guest hours between 10:00 and 23:00

Still to quote

  • Catering and drinks, contracted separately with a partner approved for the event
  • Ceremony officiant, registration, translations and legal documents
  • Music, DJ, AV, flowers, photography and decor
  • Transfers, accommodation and travel
  • Layout changeover, extra production and weather arrangements

What the estimate leaves out

Screens, sound and food come from your suppliers.

  • Screens and projectorsQuoted by your AV supplier.
  • Microphones and speakersQuoted by your AV supplier, within agreed sound limits.
  • Technical operatorsBooked with the equipment.
  • Food and drinkFrom an approved catering partner, quoted separately.

The request form asks for a company name, but it is optional. We do not promise that VAT can be recovered or that costs are tax-deductible; ask your accountant.

A weekday example

30 people, seated, on a Tuesday in June.

Venue package, including assumed VAT
€4,661
Food and drink allowance
€1,800–3,000
Venue plus allowance
€6,461–7,661
Same group, Friday to Sunday
€5,487

Sample prices, assumed for this demo: €3,950 net plus €711 VAT at an assumed 18%. The weekday package is €826 less; that is a fictional difference, not a market discount. Other costs remain unpriced.

Change the numbers in the planner

Questions

Before you ask for dates.

Planning with your own AI assistant?

Can a team of 13 enquire?

Yes. Describe your group in the request form. The calculator starts at 20 and does not price smaller groups or establish a minimum spend.

Are screens, sound and food included?

No. Screens, microphones and technical operators are quoted by your suppliers. An approved catering partner quotes and contracts separately.

How long can the event run?

Up to eight guest hours within 10:00–23:00 in this sample package. Setup, clearance and music permissions need separate agreement.

Tell us the day you have in mind.

Send your dates, guest count, format and practical questions. We check the diary and confirm the next step in writing. Nothing is sent in this demo.

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